Oncia Community
Website Privacy Policy

Oncia Community (“Oncia Community”, “us”, “we”, or “our”) is committed to protecting personal data and to ensure transparency on the way Personal Data is processed and to protect the confidentiality of the User (“You”, “Your”, “User”) of our Website.

This Website Privacy Policy governs Oncia Community’s use of data collected by us, including any and all personal data. Personal data is any information relating to an identified or identifiable natural person. We use Your personal data in line with all applicable laws. For these reasons, this Website Privacy Policy explains which categories of Your personal data Oncia Community processes, how and why, and describes how long Oncia Community intends to keep the personal data for the relevant purposes.

Please note that this Website Privacy Policy applies only to our online activities and is valid for visitors of our Website with regards to the information that they share and/or collect. This Website Privacy Policy is not applicable to any information collected offline. The main topics of this Website Privacy Policy are the following:

1. About Oncia Community, its activities, and contact information

 

About Oncia Community

Oncia Community, a foundation supported by IBA, stands shoulder to shoulder with cancer patients. Oncia Community aims at improving the education and well-being of patients and their families during and after cancer treatment. Oncia Community supports healing homes offering a haven of peace and essential support programs with a holistic, human-centered approach.

Oncia Community is a Belgium public utility foundation (ref 17.666) whose headquarters are located in Belgium (Chemin du Cyclotron, 3 – 1348 Louvain-la-Neuve).
As a data controller, Oncia Community is responsible for ensuring that the processing of personal data complies with applicable data protection laws, and specifically with the General Data Protection Regulation.

 

Oncia Community’s activities

Oncia Community, a foundation supported by IBA, stands shoulder to shoulder with cancer patients. Oncia Community aims at improving the education and well-being of patients and their families during and after cancer treatment. Oncia Community supports healing homes offering a haven of peace heaven and essential support programs with a holistic, human-centered approach.

 

Contact information

Oncia Community regularly reviews its compliance with this Website Privacy Policy. Questions, comments and requests regarding this Website Privacy Policy are welcome and should be addressed in the first instance to Oncia Community, Chemin du Cyclotron 3, 1348 Louvain-la-Neuve (Belgium) or by mail to contact@oncia.org.

If Oncia Community does not satisfactorily answer Your questions, requests or concerns, You may also contact the following for advice, support or complaints:

  • The Belgian Supervisory Authority (Autorité de protection de des données / Gegevensberschermingsautoriteit) via email at contact@apd-gba.be, via phone at +32 2 274 48 00 or via mail to Rue de la Presse 35, 1000 Brussels, Belgium;
  • The Supervisory Authority of Your habitual residence. For more information for EU residents click here.

2. About the data collected by Oncia Community

 

A variety of (personal) data is needed for providing services, such as operating the Oncia Community Website and the various functions thereof, like subscribing to the Oncia Community newsletter, registering to a webinar, downloading documents and publications. As different visitors use different services, available on the Oncia Community Website, various categories of Personal Data are collected and processed. For a better understanding, this section makes a distinction between the Users based on their activities on the Oncia Community Website and explains the applicable data protection considerations, such as the categories of collected data or the functioning of integrated tools. Regardless of the specificities of the services, Oncia Community does not rely on any fully automated processing for decision-making.


Purposes and Legal Bases of Data Processing

Your personal data is collected, processed and shared fairly and lawfully and for specified purposes. These purposes and respective legal bases are set out below:

  • Oncia Community or a third party has a legitimate interest to process the personal data and this legitimate interest is judged not to affect Your rights and freedoms in a significant way (for example, when You contact Oncia Community via the contact form available on the Website). If necessary, Oncia Community can also use Your personal data to protect its rights and freedoms of third parties, such as in the event of infringement of intellectual property rights;
  • You have given Oncia Community Your consent to process Your personal data. It is the case for example when You subscribe to the newsletter, download a document or register to a webinar.

In such cases Oncia Community collects and processes Your personal data, allowing us exclusively to provide you our services, process Your request(s) and respond thereto.

Only the abovementioned cases may constitute a personal data processing on our Website.

As soon as You access the Oncia Community Website, some general information will be collected automatically. This data is stored in the so-called server log files and includes:

  • Access status;
  • Computer’s operating system;
  • Date and time of access;
  • Domain name of Internet Service Provider;
  • IP address of the requesting computer;
  • Transferred data volume;
  • Web browser type;
  • Website from which access is made.

The collection and processing of these data are technically indispensable for the correct delivery of the Website contents You have requested. In order to provide us with relevant information on Your activity on the Website, such information is statistically evaluated by us in order to optimize Website presence as well as the underlying technology.


Visitors of website link

This section applies to (personal) data that Oncia Community collects and processes when You visit the Oncia Community Website and/or use their tools and plugins. In this section, “You” and “Your” refer to Visitors of https://oncia-community.org/.

The Website is hosted by wordpress.com.

 

Information we collect

Additionally to the general information, data is collected when You use one or more tools and plugins of the Website: Contact Form 7.


Additional tools and plugins

Oncia Community Website uses Google Analytics, a web analytics service offered by Google Inc. (“Google”). Google Analytics uses so-called “cookies” – text files saved to Your computer that make it possible to analyse how You are using the Website. The information generated by the cookie about Your activities on Website will usually be transmitted to a Google server in the United States and stored there. However, as we have enabled IP address anonymization on our Website, Your IP address will be truncated by Google within Member States of the European Union or other member states of the European Economic Area (EEA) before being transmitted to the United States. Only in exceptional situations will Your full IP address be transmitted to a Google server in the United States and truncated there. On behalf of the owner of this Website, Oncia Community, Google will use this information for evaluating Your use of Website, for generating website activity reports and for providing other services related to Website and internet usage to the website owner. The IP address transmitted by Your browser as part of Google Analytics will not be combined with any other data held by Google.

You can block the storage of cookies by making the appropriate settings in Your browser; but bear in mind, however, that You may no longer be able to make full use of all functions provided by Website when doing so. Furthermore, You can prevent Google from collecting information about Your use of Website (including Your IP address) by means of cookies and from processing such information by downloading and installing the browser plugin available here (https://tools.google.com/dlpage/gaoptout?hl=en).
You can also prevent Google Analytics from collecting data by clicking on the following link. An opt-out cookie (https://tools.google.com/dlpage/gaoptout/eula.html?hl=en) is set that prevents future collection on Your data to visit the Website. For more information on terms of use and Google’s privacy policy, please refer to https://policies.google.com/terms.

 

3. Security, transfer of data, sharing and data retention

 

Security

Oncia Community and its partners have dedicated security teams. Your personal data is secured by appropriate technical and organisational measures against unauthorised or unlawful handling, and against accidental loss, destruction or damage.

 

Transfer of data

At Oncia Community we make sure that Your personal data is made available only to persons who actually need said data. When we transfer personal data to a third country, we ensure that such transfers are in compliance with applicable data protection laws.

In other words, the protection of Your rights and freedoms remains at the same level, even if Your personal data is processed elsewhere.

 

Sharing and data retention

The retention period for each of the cookies Oncia Community uses (whether our own or on our behalf by third parties) 1 year.

In case You are using specific services, available on the Oncia Community Website, Your personal data will be retained for as long as necessary for the purpose it was collected or as required by law or contractual obligations. Please note that, due to numerous statutory retention periods, we may be obliged to store data for longer time. In the absence of longer legal retention periods, the data will be routinely deleted upon having fulfilled its intended purpose.

In addition, Oncia Community may retain Your personal data if we need to use certain data as evidence in legal disputes within the statutory periods of limitation.

When we no longer need personal data, we securely delete or destroy it. Aggregated data, which cannot identify You (and is used for purposes of reporting and analysis) is maintained for as long as commercially necessary.

 

4. Children and sensitive data


Children

None of Oncia Community’s website services are intentionally directed at children under 16. Oncia Community does not knowingly collect personal data from anyone under 16 years of age. If Oncia Community learns upon collection that You are under 16, we will not use or maintain Your personal data. If we become aware that we have unknowingly collected personal data from a child under the age of 16, we will make reasonable efforts to delete such information from our records immediately.


Sensitive data

Sensitive data will be processed if it is manifestly made public by You. Otherwise, we do not aim to process sensitive data.

 

5. Your Rights

  • Each visitor of Oncia Community’s Website is entitled to certain rights concerning the processing of his or her personal data under the applicable data protection laws. That being said, You have the possibility to contact Oncia Community and exercise Your rights. This means in particular:
  • You can request information about the existence of the processing of Your personal data and details of the processing, such as:
    • the purposes of the processing;
    • the categories of personal data;
    • the recipients or categories of recipient to whom the personal data have been or will be disclosed;
    • the envisaged period of storing Your data;
    • the existence of further rights You have;
    • about appropriate safeguards, should Your personal data be transferred to a third country;
    • the existence of automated decision-making, including profiling, its functioning and its foreseen consequences.
  • You can ask Oncia Community to rectify inaccurate personal data or complete it, should it be incomplete;
  • You can ask the erasure of Your personal data in certain cases (for example, the personal data is no longer necessary to be processed, You withdrew Your consent or personal data has been unlawfully processed);
  • In certain circumstances, You may wish to object to the processing of Your personal data, to restrict the processing of Your personal data and/or to request the portability of Your personal data (i.e., transfer and/or extract);
  • Whenever Oncia Community collects and processes Your personal data based on Your consent, You are entitled to withdraw Your consent at any time. Withdrawing consent will only apply to the future and will not affect any prior processing of personal data. Also, it will not affect the processing of Your personal data based on grounds other than Your consent;
  • If You believe Oncia Community has not sufficiently addressed a complaint or concern raised with regard to Your personal data, You have the right to lodge a complaint with a Supervisory Authority about Oncia Community’s collection and processing of Your personal data. For more information, please contact the data protection authority in Your country (contact details for EU Supervisory Authorities are available here).

All requests to exercise any of the rights described above will be treated, and honoured whenever possible, in accordance with applicable data protection laws.

Such requests can be submitted to the following email address: contact@oncia.org. Alternatively, You may use other channels, listed in Section 1.


Cookies

Like any other website, Oncia Community Website also uses ‘cookies’. These cookies are used to store information including visitors’ preferences, and the pages on the Website that the visitor accessed or visited. The information is used to optimize Your experience by customizing our web page content based on visitors’ browser type and/or other information.

For more information on cookies, please read the Oncia Community Website Cookies Policy.

To learn which cookies are used by an Oncia Community Website, please see the cookies panel when arriving on an Oncia Community Website.

 

6. Third Party Privacy Policies

Oncia Community ‘s Website Privacy Policy does not apply to other advertisers, websites, tools, plugins or cookies. Thus, we are advising You to read carefully the respective Data Protection Policies or Privacy Policies of these third parties for more detailed information. It may include their practices and instructions about how to opt-out of certain options. Please see the relevant parts of Section 2 for the applicable third-party privacy policies.

You can choose to disable cookies through Your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers’ respective websites.

 

7. Updating this Policy

This Website Privacy Policy may be updated from time to time. Oncia Community will place a prominent notice that will be visible to You. Furthermore, Oncia Community will always show the date of the latest modification of the Website Privacy Policy at the top of the page so You can tell when it was last revised.

This Website Privacy Policy was last updated on September 5, 2023.